Executive Administration Assistant

Assist executive in staff capacity by handling a wide variety of situations and issues involving the administrative functions of the department.

Responsible for preparing documents including internal memos and external client correspondence. Assist in developing PowerPoint presentations and organize, update, and maintain files.

Responsible for coordinating travel itineraries and reconciling expenses for UK Office.

Set up meetings, manage calendars and schedules.

Assist in preparing and processing invoices and expense reports as well as track monthly office cell phone billing. Concur knowledge expert.

Responsible for general administrative support to the department, including answering phones and other communications, representing executive when needed and working closely with direct reports of the executive to help them when necessary.

Coordinate communications and meeting efforts with other senior level executives. Work closely with affiliated senior level executives and their assistants.

Represent the Executive and his/her office at all times

Coordinate the needs of the office including but not limited to ordering office supplies, business cards, lunches, coffee supplies. Organise internal events and meetings. Manage all office facilities issues as they arise.

Partner with Human Resources Team to track vacation and audit records to ensure payroll sheets are up to date and accurate. Act as main point of contact for UK Office for all Charitable Giving initiatives.

Responsible for all Sample Management in UK including ordering samples as needed, creating and maintaining seasonal line sheets, organize and manage samples den. Partner with Sales Team to set showroom up on a seasonal basis.

Perform additional ad hoc duties as needed

5-7 years of experience supporting senior levels executives

A proven record of success working as EA in a fast moving, quick changing environment.

Bachelor’s Degree in Business or related field preferred

Intermediate to advanced Microsoft Office Suite Skills

Ability to think independently / anticipate outcomes

Ability to take initiative

Ability to prioritize

Problem solving skills

Ability to remain calm under pressure and remain focused

Time Management

Diplomacy and confidentiality

Competitive salary

Flexible working options

Career development and progression opportunities

Supportive and collaborative culture

Comprehensive benefits package

At Clarks, you’ll be part of a brand with heritage, craftsmanship, and style at its core. We offer great training, career progression, and the chance to make your mark in a global business.

Clarks, based in Somerset, England, has been at the forefront of innovative shoemaking since its foundation in 1825 when brothers James and Cyrus Clark made a slipper from sheepskin off-cuts. At the time, it was ground-breaking: a combination of invention and craftsmanship that has remained at the heart of what the brand does now.

In the Clarks archive, more than 22,000 pairs of shoes have sparked revolutions and defined generations. From the original Clarks Desert Boot, first designed by Nathan Clark and launched in 1950, to the iconic Wallabee, each design has an instantly recognisable signature that makes it unmistakably Clarks.

This document describes the general nature and level of work only. It is not designed to cover an exhaustive list of all skills, activities, duties or responsibilities that are required of the employee for this job. Other activities, duties, and responsibilities may be added at any time. This description may be changed at the company’s discretion at any time, with or without notice.